A Campus Security Authority, or CSA, is defined by four different groups of individuals often found on college campuses. These groups are determined and defined by the Department of Education:
- A campus police department, such as UTPD, are considered CSAs. Any Clery incidences reported to UTPD, even those not reported through a law enforcement report, are reportable under the Clery Act. Non-commissioned security staff are also considered CSAs.
- Any individual(s) who have responsibility for campus security but who do not constitute as campus law enforcement (e.g., an individual who is responsible for monitoring the entrance into institutional property).
- Any individual or organization specified by an institution to which students and employees should report criminal offenses. These are individuals the university directs the campus community to for reporting criminal incidents in addition to police or security-related personnel.
- An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.
Under the Clery Act, CSAs are obligated to report Clery Act qualifying crimes which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the university. The intent of including non-law enforcement personnel in the CSA role is to acknowledge that some community members and students may be more inclined to report incidents to other campus-affiliated individuals instead of the police.
The criminal offenses for which you are required to disclose statistics are murder/non-negligent manslaughter, negligent manslaughter, rape, fondling, incest, statutory rape, robbery, aggravated assault, burglary, motor vehicle theft, arson, dating violence, domestic violence, stalking, liquor law violations, drug abuse violations, and weapons violations (including carrying and possessing).
You also are required to report statistics for bias-related (hate) crimes for all of the above offenses in addition to larceny-theft, vandalism, intimidation, simple assault, and damage/destruction/vandalism of property.
These incidents should be reported on a Campus Security Authority Incident Report Form.
For more information on these offenses and their definitions, see the Clery Crimes & Locations tab.
To qualify as reportable, a Clery Act crime must have occurred in one of the following locations:
On-campus property: Any building or property owned or controlled by the university within the same reasonably contiguous geographic area and used by the university in direct support of, or in a manner related to, the university’s educational purpose, including buildings or property the location described herein that is owned by the university but controlled by another person and which is frequently used by students.
On-campus residential life buildings and Greek houses
Non-campus property: Any non-campus property or building owned or controlled (leased) by the university that is frequently used by students and is not within the same reasonably contiguous geographic area of the institution.
Public Property: Any public property located immediately adjacent to, and accessible from campus, including public garages, thoroughfares, sidewalks, streets, lands, parks, and beaches.
A CSA is not responsible for determining authoritatively whether a crime took place—that is the function of law enforcement personnel. A CSA should not try to apprehend the alleged perpetrator of the crime. That too is the responsibility of law enforcement. It is also not a CSA’s responsibility to try and convince a victim to contact law enforcement if the victim chooses not to do so.
If you receive Clery reportable crime information, then submit a CSA report. Simply report what you know. If you are unsure if the incident is a Clery crime, if it happened on a Clery location, or if it was even a crime at all, still report the incident. The Clery office will decide the classification of the crime and how it should be categorized. Be advised the Clery office may contact you for additional information if necessary. As always, people and their safety are our main concern, be sure to assist the victim in obtaining help if needed such as medical, or counseling services.
Who is responsible at UT for gathering crime statistics from CSAs and other sources and reporting those statistics to the campus community?
Statistics are compiled by the Clery Coordinator. Data is collected from UT Student Conduct, UT Campus Security Authorities, Knoxville Police Department, and other applicable law enforcement agencies for incidents that occurred on UT owned or controlled properties. This information is published in the university’s Annual Security Report on or before October 1 annually.
An incident report cannot be confidential, even if the person who reported the incident to you requested that you keep the report confidential. However, crime statistics are anonymous and no personal identifiers will be disclosed.
There are two forms of notifications. Immediate notifications, or UT Alert, and timely notifications, or as we call them, Safety Notices. The university is federally mandated to send these notifications when a Clery-reportable crime occurs on university owned or controlled property that is a serious or continuing threat to the campus community. The university supports this mandate and believes it’s an important part of keeping the community safe. For more information on Clery mandated notifications, visit the Safety Notice page.
The Clery Act does not mandate what information should be included in a Safety Notice (timely warning). However, Safety Notices will usually include date the incident was reported, the date and a general time frame the incident occurred, location (typically a general location will be given when a sexual assault occurs in an on-campus residence hall to protect the identity of the victim), a brief description of the incident, and safety tips.
Names of the victim or suspect will generally be withheld to protect the identity of the victim. If the incident is reported through a CSA report, often times the name of the victim and/or suspect is not reported. If the incident was reported through a police report, names are not released due to the ongoing investigation.
The intent of a Safety Notice is to inform members of the campus community of specific crimes so they may make informed decisions for their safety. The notification includes information that would promote safety and that would aid in the prevention of similar crimes.
If you are ever in doubt about whether you should report an incident, report it! Submit a completed CSA incident report form.
The Clery Coordinator reviews all submissions for necessary follow up and inclusion in crime statistics. For general information, or any questions regarding the Clery Act on campus please contact:
Clery Compliance Coordinator
UT Public Safety
- CSA Training Video
- CSA Training for Security and Law Enforcement
- How to Login to Canvas Catalog
- Reporting Clery Incidents Flow Chart
- Tennessee Today: UT Alert and Safety Notices 101
- Tennessee Today: UT Alert and Safety Notices 101: Clery Act Geography
- U.S. Department of Education
- The Clery Center for Security on Campus
- The Handbook for Campus Safety and Security Reporting 2016 Edition
- VAWA Final Regulations